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OPEN ARMS METROPOLITAN COMMUNITY CHURCH
Board Meeting Minutes – March 18th, 2008. Meeting convened at 10:30 AM
Annual Congregational Meeting
January 20, 2008
Board Members present: Reverend Debbie Martin, Susan Thomas, Treasurer, Glenn Pressell, Vice-moderator, Paulette Pavao Clerk.
Item 1- church members present were 16 of 21 members quorum was met.
Item 2- Reports-Pastor Debbie Martin gave a report reviewing her year with the church. Both Glenn and Paulette gave remarks.
Item 3 Elections
Tana McDuffie was elected in position One. She will remain on the board until her term ends in January of 2009.
Mark Cox was elected for the board for position two. He will remain on the board until January of 2010.
Andrew Macias was elected as Lay Delegate where he will fill the position until 2011.
Susan Thomas was elected as Alterante Lay Delagate where she will fill the position until 2011.
Item 4- Tana McDuffie gave treasurer's annual report.
Item 5- Treasurer's Report
A. Tana gave a year end treasurer's report and a proposed budget for 2008. Members voted to approve the 2008 budget.
Proposed By-Law amendments were approved by the membership.
Article VII Section a-Conference Expenses for pastor and lay delegates were amended
Article IX section B-Term in office for Lay Delegate was amended
Article X Budget year was amended.
Item 7-Visioning for our future-Membership discussed options for church building. A committee was formed to investigate various options.
Board Members present: Reverend Debbie Martin, Tana McDuffie, Treasurer, Mark Cox, Vice-moderator, Paulette Pavao, Clerk.
Visitor: Ron Wood
The board would like to welcome Mark Cox who was recently elected as Vice Moderator at the Annual Open Arms MCC Congregational meeting. He is replacing Glenn Pressel whose term in office has expired.
Item 1 Reports
a. Clerk's report received and reviewed.
b. Treasurer's Report: Tana did not have a treasurer's report as such, but she did say she has rolled over two CDs. The $5000 is reinvested into a 2.5% for two months and the $45,000 CD for the building fun is reinvested at 2.25 for two months. This is the best interest offered at this point.
c. Pastor's report received and reviewed.
Item 3 Advertising -Board discussed options for advertising. Tri-fold flyers and business cards for congregation to give out discussed. Also board would like to see how much advertisement in yellow pages would cost. Paulette will also look into that and research printing costs for cards and flyers.
Item 4 Slogan and Logo-Our church's new slogan is “Serving ALL God's Children With Aloha”. The official logo will be the one on the church letter-head. Board voted and approved new logo and official letter-head.
Item 5 API Asian Pacific Initiative- In the past Open Arms Puna has been officially designated to be on the checking account for the Open Arms church in Oahu. That church is now defunct and Johipher Kwong requested that we continue be on the account and receive the account balances for the monies designated for API. The board discussed voted and decided to decline the request because of liability concerns.
Item 6 Checking Account Signatures-Tana, Paulette and Mark need to complete a new signature card at the Pahoa First Hawaiian Bank within the next week.
Item 7 Shawn Concert on May 19th or 20th. He is coming to Oahu and has offered to do a concert in conjunction with Open Arms Puna MCC. Debbie will email the board his website and contact other MCC ministers about Shawn.
Item 8 Photo of Board Members- will be taken this coming Sunday.
Item 9 Printer-Board approved of purchase of new printer for Tana's use. She does all bulletins and treasurer's reports. Printer should be about $150 or so range. Ron will help Tana to research best printer.
Item 10 May Sub-regional Gathering in Seattle May 9-11. Board approved gas money for Debbie to drive roundtrip from California to Washington.
Item 11 Regional Conference Dates-Main voting conference in September 25-28. Reverend Ken Martin will be presenting a pre-conference seminar, Creating a Life That Matters, from September 21-24 .
Item 12 April 20 Earth Day Celebration-Debbie suggested church have a picnic outing to celebrate Earth Day at Isaac Hale Park. After attendees will do a trash cleanup.
Item 13 New DVD “Call Me Troy” Suggested to be held at the Palace Theater in Hilo. Debbie will contact Troy to see if he would like to do a presentation for the event.
Item 14 Building Committee-Mark Cox, Tana McDuffie, Joe Parker, Terri Monfore to meet. Mark will chair the committee.
The April board meeting is tentatively scheduled for April 9th at 1:00 at Paulette's house.